• Member Query - Easily find the top-spending members who have purchased from a department or purchased a single item.  Note: This query is computationally expensive and operates fastest on the new CoPOS+ Server.
• CoPOS Quick Print – Press <CTRL-P> to print almost any “box” of on-screen information.
• Dates – The date format MMYYYY (e.g. 122012) is now recognized properly as December 2012.  Previous versions of CoPOS would have recognized this example as December in the year 1220.
• Record a Sale
• Easily keep member information up to date at the register by typing “.e“ in the member field, or when member payments are due.  See Menu 9.1, System Constants 174-177 for activating the full potential of this feature.
• Member Dues are displayed in a clearer format.
• Fixing Member Payments – Type “FIX DUES” at the Main Menu to clear a member’s payment history (via system constant #84) .  Use Menu 7.1 – Post Member Payments to reenter a member’s payment history.
• Special Orders – Receipts for deposits paid with a credit card will print the type of card.  Define credit card types in Menu 4.12.
• Menu 2 – IOUs – In cases where an IOU balance is a prerequisite, pressing F1 will only list members with an IOU balance.
• Menu 3.2 and 3.3 are now Sales Tax Detail and Sales Tax Summary respectively.  Both menus have been completely reprogrammed to look and feel like other CoPOS menus.
• Menu 3.7 – Cash Payout - Completely reprogrammed to look and feel like other CoPOS menus.  This menu was previously print-only.
• Menu 3.9 – Coupon Usage – Completely reprogrammed to look and feel like other CoPOS menus.  This menu was previously print-only.
• Menu 3.24 – Monthly Sales by Department – Each department’s achieved margin can be calculated.
• System Constant #172 – Prompt for volume discount when processing electronic invoices.

FIXES

• Member Query
• Printing members is more reliable.
• Export contains more columns with an improved order.
• Searching for members with payments (equity vs. non-equity) is more intuitive.
• Excluding members who are paid in full works more reliably.
• Bid Files - Printing changed items within a department prints reliably.
• Electronic Invoices
• When changing the price or cost of an item that is on sale the “old SRP” was displaying the current sale price. This update displays the “old SRP” regardless of sale price and shows a ! character if the item is on sale.
• The interface has been changed to make it easier to select only items with cost changes.
• Special Orders
• Deleting a special order with a deposit is properly accounted for in the X-Tape and Sales Recap Report.
• Sorting has been made more robust.
• Menu 1.1 – Record a Sale
• Senior discounts on returned items are calculated more accurately when the membership is added at the end of the sale.
• A member can now use all of their gift card for a sale, recharge the gift card, and use that new gift card total for the current sale. Previous versions of CoPOS may have had difficulties with this sequence of events.
• Menu 2.7 – Enter IOU Payments – Writing off an IOU balance is properly accounted for in the X-Tape and Sales Recap Report.
• Menu 3.1 – Sales Recap Report – Voided sales are calculated with more accuracy.
• Menu 4 – Database
• Punctuation characters such as “=” and “+” can no longer be used as the first character in a description.
• The prompt “Quit (WITHOUT Saving)” is no longer displayed after a user saves.
• Menu 4.1 – Item Database – After editing multiple items the item information in the table is updated with the changes.
• Menu 6.7 – Receive a Shipment – Entering and scanning 13-digit barcodes works more reliably.
• Menu 7.7 – Member Standing – Historical payment field now available.
• Menu 7.15 – Member Payments – The report displays the correct number of members and member payments. Previous versions had these two fields swapped.
• Menu 7.21 – Member Patronage – Overdue members are always included when patronage is accrued at the time of sale (via system constant #77).

• CoPOS now tracks monthly member purchases by department.  CoPOS will run a one-time program to calculate past sales history.  This program will take up to 10 minutes to run.
• Labels – Preliminary support for our new, dual-perforation, larger, expanded-ingredient repack label.  Each item in the CoPOS database supports the original expanded ingredient list (compatible with small/large repack labels) and an expanded ingredient list (compatible with the dual-perf labels).  Contact CoPOS Support at 1.855.77.CoPOS to request a free sample.
• Using only the ENTER key to read the scale weight has been disabled.  Use “+” and ENTER instead.  Some users reported that being able to type ENTER would cause cashiers to get ahead of CoPOS and cause errors.  This feature may be reintroduced as a System Constant.  Your feedback is always appreciated.
• CoSAT – Price check allows checking multiple items
• Main Menu – Typing “.v” displays the CoPOS version.  This software update adds an extra keystroke that removes the version information from the screen.
• Menu 1.4.4 – Inquire on a Specific Gift Card – Use a date range to view a limited amount of transactions on a gift card
• Menu 9.1 – The menu for “Other Miscellaneous System Constants” has been renamed to “Numbered System Constants.”
• Menu 9.1 – Specify the starting number used to generate member numbers

FIXES

• Colors – Some border colors have been changed to avoid blending with the button color
• Coupons – Adding a coupon in Record a Sale via F8 works from any field (Qty, Price, etc.).  Removing a coupon is more straightforward and less confusing.
• Discounts – Ineligible discount items (beer, newspaper, etc.) are properly discounted (read: not discounted) when a discount is given on a sale to non-members
• Employee Hours – Time validation has been improved
• File Exports – Choosing [Back] when exporting a file generates a correct filename
• File Exports – Some users experienced instability when exporting SPINs data.  A fix is included in this software update.  Please report further issues with SPINs exports to CoPOS Support.
• IOU Limits – Customers are limited to 31 open IOUs. This maximum has always existed and can not be changed.  When this maximum is reached, the open IOUs are displayed on-screen. This software update fixes a bug where the limit was displaying wrongly for some users.
• Membership - New members with no equity/dues may be signed up at the register without an additional purchase
• Sales and Promotions – When sale dates overlap the last CAP sale takes precedence
• Tax – Sales tax on EBT items is calculated correctly (via System Constant #42)
• Menu 1.1 – Record a Sale – When entering payment all quantities are checked for zero values.  The user is prompted to specify a quantity.  This is an infrequent and rare issue.  Please contact CoPOS Support if you can replicate this behavior.
• Menu 1.8 – Sales Query – A date range before the purge date is displayed on screen
• Menu 1.26 – Set Up Bag Charge/Credit Amounts – Fixed a minor user interface bug
• Menu 2.7 - Enter IOU Payments/Credits – Paycheck subtractions are calculated in the Sales Recap Report
• Menu 4.1 – Item Edit – Normal price can not be lower than a sale price
• Menu 4.1 – Item Query – Searching for multiple green fields works as expected
• Menu 5.15 – Special Order Sales By Item – Open department rings (using item 1 through 17) are counted
• Menu 6.7 – Receive a Shipment – On-screen prompts clearly indicate if the shipment was saved
• Menu 7.2 – Inactivate Members/Refund Equity – Refunds are calculated on the Sales Recap Report
• Menu 7.12 – New Member Signups - Members with no join date are counted in the member total
• Menu 7.21 – Member Patronage - Overdue members are always included when patronage is accrued at the time of sale (via System Constant #77)
• Menu 10.6.2 - Export Sales Recap Figures - Some users experienced instability when exporting sales recap figures.  A fix is included in this software update.  Please report further issues with exporting sales recap figures to CoPOS Support.

MINOR

• CoSAT – Price check allows checking multiple items
• Main Menu – Typing “.v” displays the CoPOS version.  This software update adds an extra keystroke that removes the version information from the screen.
• Menu – 9.1 – The menu for “Other Miscellaneous System Constants” has been renamed to “Numbered System Constants”
• Menus 3.21 and 3.20 now reflect the correct numbering in their respective reports and exports

• Print small, 1.25″ square shelf tags for use in merchandising narrow items common in HABA and supplement departments.  A new 1.25″-sized perforated shelf tag is available for purchase at www.copos.com/store.  Small Shelf Tags require a CoPOS Zebra label printer.  Don’t have a CoPOS Zebra label printer?  Upgrade today and receive a free case of Small Shelf Tags.
• In Record a Sale, when entering the quantity for a random weight item, automatically use the scale weight by pressing ENTER.  This feature adds to the ability of CoPOS; the key ”+” works as expected.
• Item Query features a modern search language: + contains, - does not contain, * wildcard, : between, “” missing, > greater than, < less than.
• BETA: Standardized CoPOS Item Export/Import file.  The CoPOS Item File is created using an Item Query and contains nearly all item information.  You can edit this file and import your changes.  The file format is tab-delimited and may be imported into a spreadsheet program such as Microsoft Excel or Apple Numbers.  When you are finished making changes in your spreadsheet program save as “Tab Delimited Text” or “Windows formatted file.”  The filename must start with ITEMS and end in .TXT.  Use 4.1 to import the file.  Blank fields are ignored.  To clear a field in the CoPOS Database type .d in the spreadsheet field.  This same “one file” feature is planned for CoPOS Members and will be available in a future version of CoPOS.  This feature has been tested by CoPOS, however, importing items has the ability to make large-scale changes to the CoPOS Database.  Please perform large imports on a CoPOS backup server before performing on your live server.  Always keep a copy of your original item export in case you need to reset the changes.  Your feedback is appreciated.

FEATURES

• Delete and backspace keys will remove a response in all checklists, e.g. item and member queries.  Similarly, keys “I” and “E” function as “Y” and “N” for Y/N fields.
• Menu 2.9 renamed to “Specify IOU Limits” (formerly Specify Member Credit Limits) and supports multiple member types.
• Menu 4.1 – Edit Item Price Editor (Field 8, “P”) has been upgraded to include original item price and case cost.
• Menu 7.21 – Member Patronage Report displays each member’s total “dollars saved.”
• Menu 10.12.1 – Automatically link UNFI Categories to CoPOS Departments adds the ability to automatically add a CoPOS Department to an item when adding a UNFI item via an electronic invoice.  This is a user-defined option and is disabled by default.
• Force calculation of discounts for hours worked in the previous month by typing “ADJUST MEMBER DISCOUNTS” at the CoPOS main menu.

FIXES

• Menu 4.1 – Edit Item Qty/Case can now be 0 without causing issues with case cost and price.  Margin must be less than 100.  Green status option “F” (Fair Trade) saves correctly.
• Menu 6.20 – Item Query now excludes items correctly.  Right-hand column properly sorts.
• Menu 8.3 – Enter Case Discount Prices will properly add the default discount if chosen.
• Menu 8.10 – Delete Flyer Sales item query is now working.
• Menu 8.17 – View Margin Exceptions “From Items that you Enter” properly displays the tolerance field.
• Menu 10.4.2 – Specify E.B.T Eligibility By Item “From Items that you Enter” works correctly.

The CoPOS Cashier Guide has been updated with “C” for case quantity and more explicit CoPOS upgrade instructions.

• Print small, 1.25″ square shelf tags for use in merchandising narrow items common in HABA and supplement departments.  This feature works with CoPOS shelf labels and shelf tags.  A new 1.25″-sized perforated label is coming soon.

FEATURES

• View total outstanding gift card balances using Gift Card Inquiry (1.4.8)
• Item Query syntax updated to “” for missing, * for wildcard (6.20)
• Item Query can print shelf tags (6.20)
• Price check at any menu when item is scanned
• Print up to 99 identical shelf tags at one time (4.1)
• Print future prices on shelf tags (8.6 and 8.8.8)
• System Constant 164: Confirm employee discount while recording a sale
• Enhanced Overdue Special Order with more information (5.14)
• Price check includes 2-tier pricing information

FIXES

•  Member number assignment when system constant 110 is enabled
• Alignment of bulk repack labels on 3844Z and 2844Z
• Problem with displaying the last query criteria
• Print shelf tags only when SRP changes now works (8.8.8)
• Member query filters newsletter status when member receives newsletter via mail or email
• Returns query export
• Rare zero quantity in record a sale

MINOR

• Abbreviation for “Department” is always “Dept” and abbreviation for “Deposit” is always “Dep”

• Debut of CoPOS Help.   Enter CoPOS Help using F10 from the main menu.    CoPOS Help can run any CoPOS program.   Search CoPOS Help withF1.   Many hidden features of CoPOS are documented.   CoPOS Help menus may differ from CoPOS itself, but we are confident the new organization is more intuitive. We want your feedback on CoPOS Help.
• Better workflow in Record a Sale.   Typing enter on a blank item line will move the cursor to the payment field.
• Edit price/cost/margin for multiple items using Database > Item (Main Menu Path 4.1).   Be aware that searching for items with margin between 0-15% and setting their margin to 20% will result in a computed margin slightly higher/lower than 20%.   Therefore, running another query for exactly 20% margins will not return every item.   Instead, use a wider range such as 17-23% to capture the majority of the items.   The rounding of prices is the likely source of such margin discrepancies.
• Queries have been overhauled and expanded with functionality.   Queries provide advanced searching of the CoPOS Database.
• Sales Recap Report is now fully viewable on screen for single or multiple days.

FEATURES

• Master File renamed to Database.
• System Constant 154: Print dollar amount and percentage of local purchases on sales receipt.
• Department and brand exclusion has been added to item lookups using pizza/-3 syntax.   This example shows all pizza products not in department number 3.
• System Constant 155: Automatically print receipts when a sale involves charging to an IOU.
• System Constant 156: Fixes p and q characters in box borders (occurs with some older logic boxes).
• Pricing/margin inquiries show sale items with ! character.
• Members can be exported using Generic Membership File format.
• Member query has been improved with advanced city searching (ie, +MI will return Minneapolis and Milan).
• Gift card now uses Starting Balance instead of Previous Balance and Initial $Amount.
• Member and item imports now include options to view, select and print.
• Item query can view monthly sales for one item.
• Item query criteria include contextual on-screen help.
• Updated Voided Sales and Returned Item Reports to provide more detailed sales data.
• System Constant 127: Print customer name on Returned Items Report.
• System Constant 159: Show weight in grams and lbs on bulk repack labels.
• Added Member Query search options Member Equity Received Between and Refunded Member Equity.
• Updated BID/NCGA and UNFI Price Change files that contain implied decimal point.
• Added sorting to queries: Sale, Return, Cash Payout, and IOU.
• More help F10 when Entering a Special Order.
• Returns now display tax exempt members.
• System Constant 161: Print date and time on Sales Recap Report.
• Customer Name is displayed in sales inquiry and query.
• Print Sales Recap Report from Weekly Sales By Month.
• Added ability to accrue equity on a per sale basis.
• Member Day summary is easier to read.
• Print up to 3 gift card receipts when selling or charging a gift card.
• Multi-day Sales Recap Report can be exported as a consolidated file.
• Toggle between cost/price in Inventory Reduction/Transfer.
• Added credit card type to Sales Query.
• System Constant 82: Block the sale and use of paper gift certificates.
• Added ability to sell declining balance gift cards at the register that are not owned by a member or customer.
• Accept credit cards as IOU payment.
• Wording of Vendor will replace Supplier (Vendor) in most reports.
• Mistakenly scanning a barcoded item in the payment fields will not effect payment or tendered amounts.
• Increased price limit on items to $9999.99 and added sanity prompt for high values.

FIXES

• Corrected electronic invoices to print a list of items.
• Inactivated gift cards show correct balance.
• CoSAT printing of shelf tags for sale items corrected.
• Customer name searches work better.
• Member Export fields realligned.
• Return receipts print correctly when files are locked.
• Merged Gift Card balance accuracy fixed.
• Age restriction flag fixed.
• Sales Recap Export fields realligned.
• View EBT and WIC Eligibility are displayed correctly in item view.
• Tax exempt customers are handled correctly in a return.
• Member query for newsletter uses both mail and email.
• Location fixed in Item Query.
• Shelf tags print correctly in Edit Item Prices when SRP changes.
• System Constant 41 removed due to conflict and overlap with System Constant 88 regarding member eligibility in member only sales when dues are owed.
• Reports style (headings and lines) modified for readability.
• Margin Analysis by Department calculates profit from net sales instead of adjusted gross-tax.
• Purging items can be sorted by brand name.
• IOUs by Date now sorts correctly.
• Refunds are shown as a gift card transaction.
• Error messages are now more clear.
• Employees without pay rates are correctly added to department hour totals.